Executive Assistant- Human Resources

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Job Family: Administration
Updated At: 2018-07-17

ORGANIZATION SUMMARY

Weatherford is one of the largest multinational oilfield service companies providing innovative solutions, technology and services to the oil and gas industry. The Company operates in over 90 countries and has a network of approximately 1,000 locations, including manufacturing, service, research and development, and training facilities and employs approximately 29,500 people. For more information, visit www.weatherford.com and connect with Weatherford on LinkedIn, Twitter, YouTube and Facebook.

Weatherford delivers innovative technologies and services designed to meet the world’s current and future energy needs in a safe, ethical, and sustainable manner. Grounded by our core values and inspired by our world-class people, we are committed to being a trusted business partner to those we serve.

JOB DESCRIPTION

Provides advanced, diversified, confidential administrative support to the Vice President of Human Resources. Assists other Human Resources leadership team members as necessary and handling of confidential information is a critical aspect of this job. Performs duties in a safe, efficient manner and in compliance with all applicable rules and safety procedures.

DUTIES & RESPONSIBILITIES:

Assists with correspondence, memos, letters, and reports Initiates routine and some non-routine correspondence and memoranda.

Screens telephone calls and visitors, and resolves routine and complex inquiries.

Establishes, monitors, and follow-up on suspense items requiring approval.

Schedules and maintains Vice President's calendar, meetings and travel arrangements, etc.

Maintains HR SharePoint site

Interacts with all levels of management including Board members.

Prepares documents for account expenditures and determines expense allocations.

Ensures accuracy and proper documentation of staff expense reports.

Compiles and prepares travel and administrative account reports.

Makes copies of materials, correspondence, and reports as needed.

Assists with the HR projects as needed.

Assists with reconciling and processing vendor payments and other invoices

Maintenance of the HR procedures and guidelines

Development and submission of Board documents

Coordinating the quarterly updates of the organization charts for all departments

Promotes safety awareness and follows safety procedures in an effort to reduce or eliminate accidents.

QUALIFICATIONS

High school diploma; College degree preferred

Requires at least six (6) years administrative support experience. Executive level support and Human Resources general experience preferred.

Strong Microsoft Office skills (Word, PowerPoint and Excel). Sound judgment, time management and organizational skills. Excellent verbal and written communication skills.

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